ESO Finance Committee 124th Meeting

Garching, 17th February 2009

17 February   Document for
09:00   Closed Session    
09:15 1. Opening of the meeting and adoption of the agenda FC 1717 rev. approval
09:20 2. Minutes of the previous FC meeting    
    - Draft minutes of the 123rd meeting FC 1714 rev. approval
    - Matters arising    
09:45 3. Remarks of the Director General verbal information
10:00 4. Status of the Extension of the New Headquarters Building verbal information
10:10 5. Status of the ALMA Overhead Line verbal information
10:20   Coffee break    
10:35 6. Procurement Matters    
    a) Award of contracts exceeding EUR 300.000    
    E-ELT related procurement    
    - Design and Fabrication of Prototype Segment Subunits for
the Primary Mirror of the E-ELT		 FC 1718 conf. approval
    - Manufacturing and Delivery of Prototype Position Actuators
for the Primary Mirror of the E-ELT		 FC 1719 conf. approval
    - Manufacturing and Delivery of Prototype Edge Sensors for
the Primary Mirror of the E-ELT		 FC 1720 conf. approval
    ALMA related procurement    
    - Construction of the ALMA Santiago Central Office building FC 1721 conf. approval
11:45   Other procurement    
    - Preliminary Design of Laser Systems for the Four Laser Guide
Star Facility (4LGSF) part of the Adaptive Optics Facility Project		 FC 1723 conf. approval
    b) Amendments to existing Contracts FC 1724 conf. approval
    c) Single Source Procurements exceeding EUR 150.000 FC 1725 conf. approval
    d) Advance Information on forthcoming Calls for Tenders/Preliminary
Inquiries exceeding EUR 150.000		 FC 1726 information
12:15   Lunch    
13:15 7. Financial Rules and Regulations    
    Report of FC Working Group on Financial Reform (FC WG FR)
by the Chair		 FC 1727 discussion
    Draft Financial Rules and Regulations FC 1728 discussion
    FC Terms of Reference FC 1729 discussion
16:45 8. Other business    
17:00   End of Day    
         
    Summary of Recommendations and Decisions FC 1730