ESO Finance Committee Meeting

Garching, 8-9 November 2011

Draft Agenda

8 Nov Session Document for
09:30     Closed Session    
  C   - Nomination of a Vice-Chair of the Finance Committe
 FC 1887 conf.  
10:00 O 1.

Opening of the Meeting and Adoption of the Agenda

 FC 1877 rev.2
 approval
(Simple Majority)
10:05   2. Minutes of the previous FC Meeting    
  O   - Draft Minutes of the 131st Meeting; open sessions
 FC 1875
 approval
(Simple Majority)
  R   - Draft Minutes of the 131st Meeting; restricted sessions FC 1876 conf. rev.
 approval
(Simple Majority)
  O   - Matters Arising verbal information
10:30   3. Remarks by the Director General    
  O   - Overview and Recent Developments
 verbal information
11:00     Coffee Break    
11:15   4. Audit Matters    
  R
   - Status of Implementation of the Recommendations from 2008/2010 Procurement Audit Report
 FC 1878 conf. information
11:30   5. Progress Reports    
  O   - LSP Instrumentation Programme 6 Monthly Progress Report, September 2011
 Cou-1408 information
  O   - E-ELT Design Phase Status 6 Monthly Report, September 2011
 Cou-1409 information
  O   - European ALMA 6 Monthly Progress Report, September 2010 Cou-1410 information
12:30     Lunch    
13:30   6. Financial Matters    
  R 6.1 - Adjustment of Remuneration and Allowances for ESO International Staff for 2012 FC 1879 conf.
 recommendation
(Simple Majority)
  O 6.2 - Member States' Contributions 2011 verbal information
  O 6.3 - Scale of Contributions 2012 FC 1880 rev. 2
 recommendation
(Two Thirds Majority and Weighted Voting)
  O 6.4 - ESO Budget 2012 and Forward Look 2013-2015 - Part II, Section 1
 FC 1881 rev. 2
 recommendation
(Two Thirds Majority and Weighted Voting)
  O   - Principles to Finance the E-ELT FC 1882 recommendation
(Two Thirds Majority and Weighted Voting)
  O   - ESO Budget 2012 and Forward Look 2013-2015 - Part II, Section 2
 FC 1881 rev. 2
 recommendation
(Two Thirds Majority and Weighted Voting)
16:30     End of day 1    
9 Nov Session Document for
09:00     Closed Session    
09:15   7. Personnel Matters
    
  R 7.1 - Organizational Matters verbal information
  R 7.2
 - Report on Tripartite Group
 verbal information
  R 7.3 - Update on CERN Pension Fund Matters
 verbal information
10:15     Coffee break
    
  R
 7.4 - Measures concerning New Members of the CERN Pension Fund
FC 1883 conf.
 recommendation
(Simple Majority)
  R 7.5 - The Definition of ESO Reference Salary/CERN Pension Fund
 FC 1884 conf. recommendation
(Simple Majority)
12:00     Lunch
    
    8. Procurement Matters
    
  R 8.1 - Amendments to Existing Contracts
 FC 1885 conf. approval
(Simple Majority)
  R
 8.2 - Single Source Procurement exceeding 250,000 EUR
 FC 1886 conf. approval
(Simple Majority)
13:45
 O
 8.
 - Next Meetings
    
14:00
 O
 9.
 - Other Business
    
14:15
     End of Day 2